Legal Support Officer
- Corporate CBD Office
- Join a Collaborative, Solutions Driven and Best Practice Project Team
- Client-Side / Government Agency position
Cross River Rail Delivery Authority (CRRDA)…Your chance to work with the best!
Cross River Rail will transform the way we travel to, from and through Brisbane in the future. It will be a catalyst for 10 years of wider rail transformation across the whole of South East Queensland and it is already playing a key role in how we prepare for the 2032 Olympic and Paralympic Games.
Cross River Rail is a new 10.2km rail line including 5.9km of twin tunnels running under the Brisbane River and CBD. It includes the delivery of four new underground stations, two new above-ground stations, accessibility rebuilds for six stations, the construction of three new stations on the Gold Coast, and the introduction of a new world-class ‘ETCS' signalling system.
This is a once in a lifetime opportunity to work on one of Australia's largest infrastructure projects and to be a part of something that will leave a lasting legacy for generations to come.
About the Role
As Legal Support Officer, you will be responsible for providing comprehensive administrative support to the General Counsel and the broader Cross River Rail Delivery Authority Legal team. This includes managing legal records, assisting with legal correspondence and updating budgets and risk registers. One key support function will be to provide contract administration and coordination support in the management of our external legal panel including estimate and invoice management.
More general administrative duties include mailbox and diary management, organising meetings, minute taking, document control and reporting. This opportunity is offered as a contract until December 2026 with possible extension. This is a rare opportunity for a experienced administrator with legal support experience to join a project focused team and make an impact by contributing to the delivery of a major public transport infrastructure project.
Key Responsibilities:
- Assist with preparing reports, briefing materials, and correspondence for the Legal team.
- Support with management and coordination of legal correspondence.
- Coordinating and preparation of briefs of information for Legal team and external suppliers as directed.
- Support the General Counsel with implementing and supporting systems, procedures and training.
- Assist in the management of shared inboxes and registration and tracking of correspondence if required.
- Coordinate approval and recording of fee estimates associated with external briefed legal matters.
- Coordinate the review of reports and invoices received from suppliers against approved estimates / budgets.
- Edit and draft correspondence regarding external legal panel contracts.
- Assist executive staff by coordinating and prioritising diary management and incoming emails.
- Provide secretariat meeting support including compilation and distribution of agenda papers, provision of reports, minute/note taking and follow up of issues raised.
About You:
- Previous experience providing legal administrative support including supporting the creating, editing and review of legal correspondence.
- Intermediate to advanced skills in the Microsoft Office suite of programs with demonstrated ability to perform a broad range of team administrative support functions.
- Sound interpersonal skills, including the ability to build and maintain productive working relationships with internal and external stakeholders.
- Previous experience in providing executive level support including diary and mailbox management and meeting support.
- Strong organisational skills and the ability to manage competing priorities in a fast-paced environment.
- Previous experience dealing with external legal supply panels is viewed favourably but not essential.
Why work with CRRDA?
On Cross River Rail you will not only work with the best but become your best. And as we enter a new phase of delivery, our project offers a rare career opportunity for top tier professionals to have played their part on something that is genuinely city shaping and transformative.
Our people are supported with flexible work options, career development through the Australian Institute of Management, salary packaging and access to world class employee assistance provider Telus Health.
At Cross River Rail we are an equal opportunity employer and strive to build balanced teams from all walks of life.
How To Apply
Please submit your Resume by clicking on the apply link before the closing date of 30 October 2024.
Aboriginal and Torres Strait Islander people are strongly encouraged to apply for all Cross River Rail Delivery Authority vacancies.
