Executive Assistant

• Work with leading professionals on a transformational rail project
• Showcase your organisational expertise in a dynamic environment
• Corporate CBD Office

Cross River Rail Delivery Authority (CRRDA)…Your chance to work with the best!

Cross River Rail will transform the way we travel to, from and through Brisbane in the future. It will be a catalyst for 10 years of wider rail transformation across the whole of South East Queensland and it is already playing a key role in how we prepare for the 2032 Olympic and Paralympic Games.

Cross River Rail is a new 10.2km rail line including 5.9km of twin tunnels running under the Brisbane River and CBD. It includes the delivery of four new underground stations, two new above-ground stations, accessibility rebuilds for six stations, the construction of three new stations on the Gold Coast, and the introduction of a new world-class ‘ETCS' signalling system.

This is a once in a lifetime opportunity to work on one of Australia's largest infrastructure projects and to be a part of something that will leave a lasting legacy for generations to come.

About the Role

The Executive Assistant plays a pivotal role by providing high-level support to two senior leaders— the Program Director and the Director, Project Controls, within a fast-paced, high-performing environment. This position requires a proactive, efficient, and professional individual to oversee complex scheduling, prioritise critical tasks, meeting coordination, and maintain governance and reporting processes.

Working closely with senior management and executive stakeholders, both internal and external, you will ensure deadlines are met, priorities are clear, and decisions are informed by appropriate context and input. Success in this role demands exceptional organisational and interpersonal skills, along with the ability to navigate shifting priorities while maintaining strict confidentiality.

The successful candidate will have a genuine interest in contributing to a legacy-defining initiative that will transform transport and infrastructure in South East Queensland. This opportunity is offered as a contract until December 2026 with possible extension.

Key Responsibilities:

• Provide high-level administrative and executive support ensuring day-to-day operations run smoothly and efficiently.
• Manage and prioritise complex schedules, including coordinating meetings, appointments, events, and travel.
• Collaborate with internal and external stakeholders to ensure seamless planning, preparation, and information sharing for critical meetings.
• Manage Director email inboxes, flagging urgent items and supporting effective communication.
• Prepare, review, and distribute written materials such as briefing notes, reports, presentations, letters and project documentation.
• Coordinate and support meetings, including scheduling, distributing agenda materials, creating PowerPoint presentations, taking minutes, and maintaining action registers to ensure follow-up tasks are completed..
• Establish and maintain organised systems for tracking records, processes and information relevant to the Program Delivery Executive Team.
• Act as the primary liaison for and internal and external stakeholders ensuring professional and diplomatic communications.
• Review incoming correspondence and briefings, assessing action requirements and present to Directors.
• Assist with event coordination, workshops, and ad-hoc research tasks to support executive decision-making and team operations.

About You:

• Extensive experience (10+ years) as an Executive Assistant in a complex, fast-paced environment, with a proven ability to quickly understand organisational objectives, stakeholders, polices and processes.
• Exceptional organisational and time-management skills, with the ability to manage shifting deadlines, approvals and urgent tasks.
• Outstanding ability to build and nurture collaborative, professional relationships with stakeholders, influencing decisions and negotiating commitments effetively.
• A proactive, solution-focused mindset, capable of anticipating needs and independently addressing challenges.
• High-level proficiency in professional correspondence, document preparation, and administrative systems ensuring accuracy and attention to detail.

Why work with CRRDA?

On Cross River Rail you will not only work with the best but become your best. And as we enter a new phase of delivery, our project offers a rare career opportunity for top tier professionals to have played their part on something that is genuinely city shaping and transformative.

Our people are supported with flexible work options, career development through the Australian Institute of Management, salary packaging and access to world class employee assistance provider Telus Health.

At Cross River Rail we are an equal opportunity employer and strive to build balanced teams from all walks of life.

How To Apply

Please submit your Resume and a short cover letter addressing your suitability referencing the key competencies listed in the attached position description by clicking on the apply link before the closing date of 27 January 2026.

Aboriginal and Torres Strait Islander people are strongly encouraged to apply for all Cross River Rail Delivery Authority vacancies.