Sports Administration Assistant

The School

Penleigh and Essendon Grammar School has over 3000 students from Kindergarten to Year 12 and over 400 staff across campuses in Moonee Ponds, Essendon, Keilor East, sports grounds at Keilor Park and an Outdoor Education camp at Eildon. We have a rigourous academic program and extensive co-curricular program to support student learning, care and wellbeing.

The School provides a diamond education, with a co-educational Kindergarten programme, single-sex education at the Junior Schools and Middle Schools from Years 7 to 10 and co-education at the Larkin Centre (Years 11 to 12).

The sports programme is designed to improve students' health and fitness, build teamwork and leadership skills and to contribute actively to student emotional well-being. The school offers a broad range of sports, including athletics, cricket, golf, tennis, volleyball, swimming, triathlon, softball, touch football, basketball, badminton, table tennis, hockey, soccer, cross-country, netball, football, fencing and fitness.

The school is affiliated with the AGSV and APS, and over 1700 secondary students (boys and girls) compete in weekday and weekend sporting competitions.

The Role

If you are enthusiastic about sports, thrive in a fast-paced environment, and have outstanding administrative capabilities, we invite you to join our dedicated team to contribute to the success of our sports program and foster a positive environment for our students and staff.

This is a part-time (0.5 FTE) ongoing position commencing 19 January 2026 based at the Keilor East campus, working closely with our Director of Sport, Coordinators of Sport and Sports Administrator to assist with the administration of the school's secondary sports and co-curricular programmes.

The following skills and experiences will be highly valued:  

• Well-developed interpersonal and communication skills (verbal and written).
• Effective organisational and prioritising abilities, managing competing tasks and deadlines in a busy school setting.
• Strong customer service focus, delivering outstanding support to students and staff.
• High attention to detail, accurately drafting, formatting documents, and proofreading material.
• Proficiency in software programs and database management, including data entry and reporting (experience with Synergetic, Schoolbox and Clipboard would be of benefit).
• Strong administrative skills, including typing, drafting letters, and conducting mail merges.
• High level of computer literacy, proficient in MS Suite, Google Drive, and Microsoft Teams.
• Problem-solving skills, effectively addressing challenges that may arise.
• Ability to work both independently and collaboratively as part of a team.
• Previous experience in sports administration or in schools will be of benefit
• Discretion when handling confidential and sensitive information.
• Alignment with the school's values and policies.
• A Working With Children Check is required for this position.

Please see the position description for further details.

Benefits

• Work in a collaborative and supportive team environment where your contributions are valued and recognised
  
• Enjoy our outstanding facilities, including a Fitness Centre 
• We offer competitive salary and salary packaging, and our staff have access to an Employee Assistance Program
• 6 weeks leave per annum (4 weeks annual leave plus 2 weeks bonus leave)

To Apply

Please provide a letter of application, resume and the names of at least two referees to Simone Fisher, Director of Human Resources via the link below. 

Applications are due by Friday 12 December. 

Apply now to join a school community that will inspire, challenge and reward you, so you can impart this to the next generation.

Click here to watch our welcome video and find out more about the school.

Penleigh and Essendon Grammar School is committed to Equal Employment Opportunity principles and understands the importance of diversity and inclusion. We welcome applications from all people regardless of age, gender, ethnicity, cultural background, disability, or sexual orientation.